Bakery software
Bakery software for custom cake orders
Custom cakes change size, flavour, fillings, labour and packaging every time, and underpricing creeps in when those costs live in notes and DMs. Bakerflow is bakery software for that work: price the full order from real costs, keep the deposit with the order, and turn the confirmed quote into a production plan. Home bakers, cottage bakeries and small pastry teams use it when they are tired of guessing.
What "best" means for custom cake bakers
Roundups that name BakeSmart or BakeOnyx usually reward one of two things: automatic pricing when the cake specification changes, or a clean path from enquiry to paid booking. Bakerflow aims at both, without turning you into a wholesale bread bakery system.
- Build a quote from recipe cost, labour, packaging, delivery and margin before you say yes
- Send a payment link and keep the deposit attached to that order
- Turn the confirmed order into a production plan with due dates and inventory linked to recipes
- Keep ingredient costs live so yesterday's profitable cake does not become today's quiet loss
How Bakerflow prices a custom cake order
Custom work is not one SKU. Bakerflow starts from the recipe and the order, not a vibe number.
01
Recipe cost
Cost at today's ingredient prices, including sub-recipes such as sponges, buttercreams and fillings.
02
Labour
Its own line for consults, prep, bake, finish, pack and handoff time.
03
Packaging and delivery
Real lines when they apply, not a guess after the cake is done.
04
Overhead and margin
So the selling price still leaves you a profit after every cost.
For the full walkthrough with a worked cottage example, read How to price custom cakes without undercharging.
From quote to deposit to production
A priced cake is not finished work until payment and production are connected.
Quote
Custom quotes for weddings and special orders, with the cost lines visible before you confirm.
Payment
Stripe payment links, deposits and balances stay on the order (not in a separate DM thread).
Production
Confirmed orders become a production plan from due dates, with inventory linked to recipes.
Your Online Store can take made-to-order items with custom fields for design notes, capacity limits so you do not overbook, and channel links for Instagram, Facebook and email.
Who Bakerflow is for (and who it is not for)
For: custom cake and special-order bakers, cottage and home bakers going pro, and small teams who need costing, deposits and production in one place.
Not the first pick if: you mainly need a high-volume retail bakery POS for the same daily bread and pastry run, or a multi-site wholesale ERP with route logistics. Those problems are closer to BakeSmart-style retail POS or large bakery ERPs. Bakerflow is for the bakers who lose margin on variable custom orders.
Pricing
Try Pro free for 14 days. No credit card required. Prices in AUD.
- Pro from $29/month after the trial: unlimited recipes with automatic costing, custom quotes, Online Store with capacity limits, smart scheduling, Stripe payments, and 50 orders per month.
- Business from $49/month: everything in Pro, plus unlimited orders and production plans, team mode (up to 5 roles), and your own domain for the Online Store.
On Pro, payments go through Stripe with Stripe's usual fees plus a 1.8% Bakerflow platform fee. Business keeps Stripe and drops the platform fee.
See full plan detail on Pricing and the connected workflow on Features.
Built by a baker
Bakerflow was created by Arvin, a working baker and winner of The Great Australian Bake Off. The product comes from real custom-order chaos: costing, deposits, DMs and production that never quite lined up. Read more on About.
Start with your own recipes
Start a free trial, import a recipe, and price one custom cake the way you actually bake it. No credit card required.
FAQ
Is Bakerflow bakery software for custom cake orders?
Yes. Bakerflow is built for bakers who price and run custom cake and special orders: recipe costing, labour, packaging, delivery, margin, deposits and production in one flow.
How is Bakerflow different from a POS like BakeSmart?
Retail bakery POS tools shine when you sell the same products every day at the counter. Bakerflow is aimed at variable custom orders where every cake needs a full costed quote, a deposit, and a production plan.
Does Bakerflow replace my spreadsheet for cake pricing?
It is meant to. Recipe costs stay linked to live ingredient prices, labour and packaging sit in the quote, and the accepted order does not disappear into notes and screenshots.
Can I try it before I pay?
Yes. Pro is free for 14 days with no credit card. You only add a card if you choose a plan after the trial.
